The task of operating a business or company requires that business owners pay attention to major processes, such as finance management, staff recruitment, business growth strategy, and marketing. It also requires attention to the seemingly minute details, such as maintenance, software updates, and so on.

While trying to overcome the daily hurdles of business operations, some of these minute details may slip through the cracks, resulting in a decline in productivity and business progress. To prevent this, consider implementing work orders into your business processes.

What Is A Maintenance Work Order?

A maintenance work order is a document that communicates information regarding completing a task. It gives authority for the upkeep or repair of an asset and includes data necessary to commence and oversee maintenance work on an organization’s asset.

The work order contains details on the specific asset being maintained, the urgency of this task, and relevant dates for the maintenance work. Additionally, it details the processes and resources for the maintenance job from start to finish.

Types Of Maintenance Work Orders

Maintenance work orders are typically categorized based on the timing of the maintenance procedure. They include:

• Corrective work orders: This is when maintenance is carried out after an asset has broken down and is best for expensive equipment with low maintenance costs and unpredictable breakdown patterns.
• Preventive work orders: This involves pre-scheduled maintenance procedures to prevent probable equipment failure and guarantee proper operation.
• Performance-based work orders: This type of work order is implemented when the performance of an asset falls below expectations.

Maintenance work orders can be managed manually using paper and pen or digitally using management systems. Either method may be effective, depending on the size of your organization and the number of pieces of equipment you operate. Most, if not all businesses have maintenance needs and a good work order system is the key to reducing maintenance costs.

Benefits Of Maintenance Work Orders For Business

With the level of organization and detailed attention that they bring to your equipment maintenance procedures, maintenance work orders have quite a few benefits to offer your business. Here are some of them:

1. Detailed Documentation

Work orders provide access to the details regarding the maintenance of a piece of equipment. They give clear instructions on maintenance procedures and give a level of organization to maintenance processes.

They also make it possible for everyone who is working to be aware of what has to be done, when it needs to be done, and by whom, while also providing a history of the maintenance work done on a piece of equipment and the functionality of the equipment for analysis.

2. Improved Efficiency And Productivity

Work orders facilitate an organized and seamless mode of communication, allowing technicians to perform their tasks efficiently. It helps inculcate the habit of responsibility as each task is specifically assigned. The work orders also facilitate timely maintenance processes thereby preventing unplanned downtime that reduces company productivity.

3. Improved Planning And Budgeting

The use of work orders makes it possible to plan future expenses for budgets and manage the inventory of spare parts and resources needed for maintenance.

4. Reduced Costs

Preventive work orders and scheduled maintenance help reduce maintenance costs due to unexpected breakdowns. It also improves the longevity of equipment.

Preventive maintenance reduces the occurrence of breakdowns and emergency maintenance. Maintenance managers can work within the assigned budget to allocate effectively and reduce equipment replacement by ensuring that equipment receives proper maintenance.

5. Safety And Compliance

Malfunctioning equipment not only slows down business productivity but also constitutes a workplace hazard. Overworked machinery that is not properly maintained can develop faults that can lead to nearby workers being injured. Maintenance work orders help to schedule regular maintenance procedures that prevent accidents from equipment failure.

Staying Ahead Of Equipment Breakdowns With Maintenance Work Orders

Regular and timely maintenance is essential if companies are to function as desired. These maintenance work orders have to be adequately planned so as to yield optimum results. Consider your operation again if you believe it doesn’t require maintenance work orders.

You might notice a few potential benefits of these work orders that will be of value to your business. So go ahead and level up your maintenance procedure.

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