Our working environments can have a very strong influence on our productivity and team output. It is so easy to get focused on the work and the day-to-day tasks that we don’t give our office spaces the attention they deserve.
Today we are going to look at some creative ways to bring order and cohesion to a lackluster workspace, so read along if you are looking for ideas in that area.
1. Tool vending machines
Vending machines are undoubtedly convenient, but what if we harnessed this capability and applied it to a work environment? The tool vending machine is a new innovation that is tightening workplace operations and allowing teams to do away with manual management in place of a sleek and safe option.
Businesses can fill these tool vending machines with a range of tools and equipment, like PPE or worksite tools, so that employees can access them efficiently and have that access logged through RFID.
Related Resource: How To Successfully Automate Your Business Processes In 2021
2. Hot desking
You would be forgiven for thinking that hot desking is no longer relevant in a post-COVID world. In fact, as many commercial office environments begin to take out leases in smaller spaces due to employees working from home, hot-desking becomes a great solution. Break up those tired cubicles that do nothing for collaboration.
Hot desking allows you to use the space you need for the job you need it for. Workshops are a breeze in a shared space that offers all the tools and equipment you need, without the costly overheads.
Going into work isn’t about being chained to a desk anymore, it’s about communication and collaboration which is made so much easier with hot desking.
3. Standing desks
Standing is the new sitting in the modern working environment. Even with the advancements in ergonomics and chair design, standing is a necessity in any workspace. It’s amazing how your mood and outlook can change when you break up the day by standing for periods, in addition to sitting.
Sitting or standing shouldn’t be done in isolation on any workday, a combination is best. Standing desks that allow you to easily shift between seated and upright positions are a must-have optimization in any office.
If you’re looking for the best experience, motorized desks take all the manual movement out to create an efficient and safe transition between positions.
4. Digital collaboration tools
In a hybrid world of working from and in the office, the last thing you need to have is to take photos of a whiteboard. Optimize your collaboration by using a digital whiteboard or creative space such as Miro or Mural.
These online collaboration tools allow users to remotely work together in an open space that connects and updates in real-time. The beauty of these collaboration tools is they bring connectivity to teams located in offices as well as online. Simple user interfaces make this software adaptable to any task or project and will really bring some optimized workflows to any team.
5. Structure your day
Whether you work from home or in an office, structuring your day can really help make the outcomes more efficient. We have all been guilty of working late or having a meeting over lunch. This may not be an issue when it happens occasionally, but eventually, it will result in you burning out.
Structuring your day is all about ensuring you allow time to do the work you need today, take regular breaks and still commit to the necessary discussions you need to attend. Setting a structure to your diary can really bring a sense of control and confidence to your workweek.
You no longer enter the week fearing what lies ahead in your diary, instead, you feel confident in an optimized schedule that allows you to deliver and catch your breath.
6. Shorten your list
If you’ve ever stared at a to-do list that has over 20 tasks for the day and wondered how you will ever deliver all that work, you’re not alone. More often than not you’ll reach the end of the day with 15-20 items still there, and for good reason.
Our brain is incapable of processing that much work and ultimately you’ll only end up hurting your own productivity. To optimize your work, optimize your planning process. At the start or end of the week, take time to identify the things you need to achieve.
Prioritize these tasks based on whatever system you are comfortable with, then spread them out across the week. The golden rule to optimizing here is to have no more than 5-6 things to deliver per day.
Knowing the shortlist of the most important items each day is a powerful motivator and ticking them off brings a warm glow that inspires even more activity. Keep it simple and shorten that to-do list to optimize your output now.
We are all guilty of feeling a little lackluster in our delivery at work sometimes. Optimizing your work doesn’t have to be a painful process, in fact, it’s an enjoyable one.
Whether you need to change the physical aspects of your workplace or a process change, these tips will help transform your productivity and output instantly.
Arnab is a passionate blogger. He shares sentient blogs on topics like current affairs, business, lifestyle, health, etc. To get more of his contributions, follow Smart Business Daily.